2 


Library of Congress 


L. C. PRINTED CARDS 


HOW TO ORDER 
and USE THEM 

FOURTH EDITION 


CHARLES HARRIS HA8T1NQS 
CHIEF OF CARD DIVISION 


WASHINGTON 

GOVERNMENT PRINTING OFFIOE 
LIBRARY BRANCH. I©21 








































Library of Congress 


L. C. PRINTED CARDS 
HOW TO ORDER 
and USE THEM 

FOURTH EDITION 


BY 

CHARLES HARRIS HASTINGS 

ft 

CHIEF OF CARD DIVISION 


WASHINGTON 

GOVERNMENT PRINTING OFFICE 
LIBRARY BRANCH. 1921 








CONTENTS 


Page. 

Prefatory Note_ 5 

1. Characteristics of the L. C. cards_ 7-8 

2. How used for a dictionary catalog_ 8-12 

3. How used for shelflists and systematic catalogs 

and bibliographies- 13 

4. Scope and fullness of the stock of cards_14-16 

5. Subscriber’s card_ 16-17 

6. Repeating on each order slip the directions or 

specifications given on subscriber’s card_ 18 

7. Indicating number of cards wanted_18-20 

8. Variations in edition_ 20 

9. Other suggestions as to ordering_ 21 

10. How to order by author and title_22-25 

11. How to order by card number-25-27 

12. Orders held; explanatory checks_28-29 

13. Orders by series_ 30 

14. Orders by subject_ 31 

15. Subscription to proofsheets- 32 

16. Price of cards- 33 

17. Method of payment- 34 

18. Card distribution work of the Library of Con¬ 

gress- 35 

19. Publications of the Card Division- 36 


L. C. card 20-26011 


3 























PREFATORY NOTE 


HIS pamphlet is designed to meet a demand for a 



L simpler statement of methods of ordering and using 
the L. C. printed cards than that given in the Handbook. 
It is intended to furnish (1) the information which a 
library should have before beginning to order cards for 
use in cataloging, (2) the information needed by the 
specialist who desires to order cards as material for a 
card bibliography, (3) the information needed by stu¬ 
dents of library economy who wish to understand the 
essential features of the work. Specialists and students 
of library economy will ordinarily need no more in¬ 
formation as to the details of the work than is given in 
this pamphlet. But those who are in charge of the 
work of ordering and adapting the cards, and others who 
desire to know the details, should read carefully and 
refer frequently to the fuller statements in the Handbook, 
specifically cited at the end of each section. 


C. H. Hastings 
Chief of Card Division 


Herbert Putnam 


Librarian of Congress 
Washington, D. C., September, 1921. 


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7 


Characteristics of the L. C. Cards 

§1. One form of card only is printed for a book, viz: 

the “main entry” card (sample 1, on opposite page). 

Author’s real name is given in full, dates of birth and 
death being added when practicable. Title of book is 
usually given in full. The imprint is frequently short¬ 
ened and simplified. Collation is full enough to de¬ 

scribe accurately the physical makeup of the book. Con¬ 
tents and notes are frequently added. Notes are de¬ 

scriptive ; evaluation is not attempted. The headings 
used at L. C. for secondary entries are indicated on 
most of the cards in stock for books which require sec¬ 
ondary entries other than title entry. Subject 1 entries 
are numbered in arabic, added 2 entries in roman figures. 
“Card number” 3 is given at the lower right margin of 

1 Subject entries were not indicated, as a rule, on cards for 
books which at the time the card was printed were in un¬ 
reclassified sections of the Library (sample 5, p. 11), but 
most of these earlier cards have since been reprinted with 
subject headings supplied (sample 6, p. 11). 

2 Term “added entries” is used to cover all secondary 
entries except subject entries. Title entry has been regu¬ 
larly included in the added entries indicated only since 
January, 1912. (Samples 1-4, p. 6, 9, 10.) 

3 On cards printed before 1902 various experiments in 
numbering were tried. On many of these the card number 
is preceded by full date ; on some card number only is given. 
All cards for which copy is prepared by the Catalogue 
Division of the Library of Congress are now numbered uni¬ 
formly as shown in samples excepting those in the CA series 
covering temporary and provisional entries. Fifteen series 
of cards being printed from copy supplied by other U. S. 
libraries are distinguished by one or more letters prefixed to 
the card numbers; three other series printed for L. C. Map 
Division, L. C. Card Division, and American libraries (out¬ 
side of D. C.) are distinguished in same way. The full list 
of current lettered series is as follows : A, Agr, BS, C, CA, 
CD, DO, B, ES, F, GS, H, L, Maps, PO, S, SD, SG, W, War. 
(Sample f, p. 27.) 



8 


the card. Number preceding dash indicates year, num¬ 
ber following dash indicates number of card in series 
for that year. L. C. class and book numbers are given 
near center of lower margin. 1 Cards are of the “stand- 
ard” size, 7i x 12i cm (about 2 01 / 64 x 4 in.). Card stock 
is approximately 1/100 inch ( 1 ™.) thick and if} of the 
best quality. 

Handbook, 5th ed., p. 14-19. 


How Used for a Dictionary Catalog 2 

§2. As the card furnished by L. C. is a main entry 
card (sample 1 , p. 6) when used for main entries, it 
needs merely to have the shelf marks for the book add¬ 
ed at the upper left corner and checks or notes supplied 
as a means of tracing secondary entries. 

If pseudonym or popular name of author is preferred 
to real name printed on the card and latter ca* not be 
readily changed to former, write preferred name above 


The Dewey decimal” and “Cutter expansive” class marks 
are also given, by exception, on the special edition of cards 
for books listed in the A. L. A. Catalog (1904). 

? N .° attem Pt wm here be made to explain the elementary 
principles and terms of cataloging. A knowledge of such 
principles and terms will be assumed. Explanation of ele¬ 
mentary processes in cataloging are given only in so far as 
the use of printed cards in place of manuscript cards affects 
these processes. Those who undertake to use the L C 

«hn d M W ^° Ut haViDg had Special trainin * in cataloging 
.should study one or more of the following: 

T - St * te , L ! b , rary - Simplified library school roles. 
Latest ed. Bost., Library Bureau. $1.25 

Catalog rules: Author and title’entries,* comp, by commit- 
4ees of the American Library Association and the British 

1908 ary $l 00 OCiatiOD ‘ CWCag0 ’ A - L * A * Publishi *S Board, 

rrsu;:.rv“r,,;r 

ST« D » c sr?.“-.»sr “ 



9 


in the same way that name is written above for head¬ 
ing of secondary entry (sample 3, p. 10), without expla¬ 
nation or with explanatory words added, e. g., “pseud, 
of.” It is recommended that author’s name be thus 
changed on main card only. 

If card received is for a different edition of the book 
(see p. 20, §8), change varying item neatly in hand print¬ 
ing or typewriting to fit the book, making such changes 
only as are absolutely necessary. Some public libraries 
use card unchanged in the case of fiction and popular 
works which have to be renewed frequently. 

When used for secondary entries card must be adapt¬ 
ed for such entries by adding at the top the required 
heading, usually in typewriting (samples 2-4, follow¬ 
ing). 1 


ENGLISH LITERATURE - HIST. & CRIT. 

Scherer, Edmond Henri Adolphe, 1815-1889. 

Essays on English literature, by Edmond Scherer; tr. 
by George Saintsbury. New York, C. Scribner’s sons,. 
1891. 

xl, 309 p. front (port.) 184"“ 

Selected from the aiithbr’s “Etudes sur la literature contemporaine” 
and placed in the order in which they occur in those volumes. 

Contents. —Introduction.—George Eliot—"Silas Marner.”—John Stuart 
Mill.—Shakespeare.—George Eliot—“Daniel Deronda.”—Taine’s History of 
English literature. — Shakespeare and criticism. — Milton and “Paradise 
lost.” — Laurence Sterne, or the'humorist. — Wordsworth. — Thomas Car¬ 
lyle.—“Endymion.”—George Eliot. 

1. English literature—Hist. & crit. I. Saintsbury, George Edward 
Bateman, 1845- tr. ii. Title. 

11-19013 

LibraTy of Congress PR99.S4 


SAMPLE 2-SUBJECT ENTRY (GENERAL) 


1 Samples 2-8 are reduced to about three-fifths size. Sam¬ 
ple 1, p. 6, is full size. 




10 


Saintsbury, Georg - © Edward Bateman, 1845- tr» 

Scherer, Edmond Henri Adolphe, 1815-1889. 

Essays on English literature, by Edmond Scherer; tr. 
by George Saintsbury. New York, C. Scribner’s sons, 
1891. 

xl, 309 p. front, (port.) 181'”. 

Selected from the author’s "Etudes sur la literature contemporaine” 
and placed in the order in which they occur in those volumes. 

Contents. —Introduction.—George Eliot—“Silas Mamer.”—John Stuart 
Mill.—Shakespeare.—George Eliot—“Daniel Deronda.”—Taine’s History of 
English literature. — Shakespeare and criticism.— Milton and “Paradise 
Ipst.”—Laurence Sterne, or the humorist — Wordsworth. — Thomas Car¬ 
lyle.—“Endymion.”—George Eliot. 

1. English literature—Hist. & crit. i. Saintsbury, George Edward 

Bateman, 1845- tr. n. Title. 

„ 11-19013 

Library of Congress PR99.S4 


SAMPLE 3-ADDED ENTRY FOR TRANSLATOR; SAME FORM WOULD 

BE USED FOR EDITOR OR JOINT AUTHOR 

When used for analytics, i. e. for making entries for 
portions of a book, other slight changes in ms. are re¬ 
quired (samples 5-7). 


Essays on English, literature. 

Scherer, Edmond Henri Adolphe, 1815-1889. 

Essays on English literature, by Edmond Scherer; tr. 
by George Saintsbury. New York, C. Scribner’s sons. 
1891. ’ 

xl, 309 p. front (port.) 184*“. 

Selected frorn the author’s "Etudes sur la literature contemporaine” 
and placed in the order in which they occur in those volumes. 

wS ON 2 8im -~ : Introduction.—George Eliot—“Silas Mamer:”—John Stuart 
Mill —Shakespeare.—George Eliot—“Daniel Deronda.”—Taine’s History of 
pighsh literature. —Shakespeare and criticism. —Milton and “Paradise 
}°ft — Laurence Sterne, or the humorist — Wordsworth. — Thomas Car¬ 
lyle.— Endymion.—George Eliot 

1. English literature-Hist & crit. i. Saintsbury, George Edward 
Bateman, 1845- tr. ii. Title. 

Library of Congress PR99.S4 


SAMPLE 4-TITLE ENTRY 




11 


WRITING. 

I m Robertson) 1851- 

ife, by Claudius Clear \pseud.) New York, 

company, 1901. 

“ 

art of life.—That literature is autobiography.—The art 
)n the art of taking things coolly.—Vanity and its mor- 
questions about holidays.—"When three stars came 
:a.—Firing out the fools.— "A fellow by the name of 
jood men into confidence.—The sin of overwork.— Sam- 
cmber and how to forget.— “R. S. V. P.” —Concerning 
—Should old letters be kept?—The secret of Mrs. Far- 
On handwriting. —The happy life.—The man in the 
stTeet — The zest of life, — Good manners. — On growing old.-r.Broken¬ 
hearted. —The innermost room. 

2-16171 

Library of Congress 


SAMPLE 5 -SUBJECT ANALYTIC (ITEM ANALYZED PRINTED ON 

CARD) 

It is recommended that subject headings be written in 
black capitals. 

Heading for secondary entries shown on cards are 
three-fifths size only. If headings are supplied in hand¬ 
writing, use disjoined library hand. If headings are too 
detailed, abbreviate or use different heading. 


COLONIES. 

Smith, Adam, 1723-1790. 

An inquiry into the nature and causes of the wyalth 
ini' nations, by Adam Smith, ll. r>. Ed. by James R. TIio t 
rold 'Rogers ... 2d ed. Oxford, Clarendon press. 1880. . 

\ 2 v. front, (port.) 23"" 

\ *0f colonies , u v.2, p.134-226. 


1. Economics. t. Rogers, James Edwin Thorold, 1823-1890, bd. 

2—19692 

Library of Cotigres< HR161.S63 

—1-Copy 2. I a 16s 181. 21 


SAMPLE 6-SUBJECT ANALYTIC (ITEM ANALYZED INDICATED BY 

MS. NOTE) 






12 


... Message 


Funes,.Gregorio, 1749-1830. 

U.JS. President, 1817-1825 ( Monroe) 
from the President... 1818. - (Pard ^) - 

The reports of T. Bland, the third member of the commission, together 
wijUi other documents concerning .South American affairs, are issued as 
House doc. 48, 15th Cong., 2d scss. 

/"Historical sketch of the revolution of the United Provinces of South 

\ r ~25th : n rrrrn 


America, trom the 2Mh^ot ^Mav. 1 .S 1 I). until the opening of "the 'N.ltioiinT 

* Oregorlo Funes": 


-■-W... ....v, vya iTitiy. HIIW, Ulltll 111C UpCIllI 

congress, on the 25th of March, 1816, 'written by DFT 

p. 46-96. ~~ | 


(15th Cong,, 2d sess. House doo. 2; no* 
17 of Congressional series) 

i. Rodney, Caesar Augustus, 1772-1824. n. Graham, John. 1774-1820 
nr. Funes, Gregorio, 1749-1830. r 


Library of Congress 


6-13045 


SAMPLE 7 -AUTHOR ANALYTIC (ONE CARD IN A CONTINUED 

ENTRY USED SEPARATELY J ADDITION IN MS.) 


Some of the headings for subject entries printed on 
the cards may be judged too detailed for the catalog of a 
small library. In such cases an abbreviated heading or a 
different heading may be used. 

Handbook, 5th ed., p. 20-30. 

- 










13 


How Used for Shelflists and Systematic Catalogs and 
Bibliographies 

§3. Sample 8 shows card adapted for a systematic 
catalog or shelflist by supplying “Dewey decimal” class 


331 

W45 Webb, Sidney, 1859- 

Industrial democracy, by Sidney and Beatrice Webb. 
New ed. in two volumes bound in one. [4th impression. 
5th thousand] London, New York, and Bombay, Long¬ 
mans, Green and co., 1902. 

Ixi, 929, tli p. Ind. tables, fold, diagr. 22“ 

Bibliography: p. t879i-900. 

Contents.— pt. *. Trade union structures.—pt a. Trade union func¬ 
tion.— pt 3. Trade union theory.—Appendices; 

1. Trade-unions. I. Webb, Beatrice (Potter) "Mrs. Sidney Webb,". 
Joint author, ti. Title. 

3-1444/4 

Library of Congress 


SAMPLE 8-SHELFLIST CARD (CARD FOR BOOK IN A. L. A. 

CATALOG) 

number and “Cutter” book number. Card used in a 
systematic bibliography arranged according to the Deci¬ 
mal system would differ only in omission of book num¬ 
ber. Specialists who have not found a satisfactory 
scheme for classifying their bibliographic material may 
find it advantageous to compile a dictionary bibliogra¬ 
phy in the way described in §2. Although not yet com¬ 
pleted and lacking a general index, the new classification 
of the Library of Congress is a good scheme for sys¬ 
tematic bibliographies, with the advantage that L. C. 
cards included may be arranged mechanically by the 
class marks printed on the cards. 1 

Handbook, 5th ed., p. 30-31. 


1 For list and prices of the schedules thus far printed see 
Handbook, 5th ed., p. 96-97, or apply to Librarian of Congress. 





14 


Scope and Fullness of the Stock of Cards 

§4. The Library of Congress has been printing cards 
for its accessions of books copyrighted in U. S. A., since 
July, 1898, and for its other accessions, since January, 
1901. The work of recataloging the entire collection 
with printed cards was also begun in 1901. All classes 
of books are now wholly or substantially recataloged 
and within the scope of the stock of printed cards ex¬ 
cept those in the partly or wholly unrecataloged classes 
named below: 


PARTLY UNRECATALOGED 

Biography, Law, Language, Literature, Military 
Science, Music 

Biography. 

A small residue of both individual and collective biog¬ 
raphies remains to be recataloged. 

Law. 

The general treatises relating to American and Eng¬ 
lish law in the Law Library at the Capitol, comprising 
most of the treatises which are used currently by law¬ 
yers, are now entirely covered by printed cards. The 
collection of older treatises stored at L. C. is in process 
of recataloging. It is probable that compilations of state 
laws and treatises relating to the laws and legal pro¬ 
cedure of the several states will next be taken up, and, 
following those, the reports of the United States and 
state courts. It is uncertain when the books on foreign 
law will be recataloged. 

Language. 

All books relating to language have been recataloged 
and are covered by printed cards excepting those relat¬ 
ing to African languages and American (Indian) lan¬ 
guages. 



15 


Literature. 

The bulk of the books in this class have been recata¬ 
loged, but the following subclasses remain unfinished. 
Those marked with an asterisk are nearly finished. 
Work on the others has either not been started or is 
less than half done. 

* English literature: Elizabethan period. 

*English literature: Nineteenth and twentieth centu¬ 
ries. 

*Spanish literature. 

Greek literature. 

Latin literature. 

Portuguese literature. 

Russian literature. 

Military Science. 

In process of recataloging. 

Music. 

Works relating wholly or principally to the history 
and theory of music are covered by printed cards in 
stock. Sheet music and publications composed wholly 
or largely of musical scores, with or without words, 
have not been covered and it is uncertain when, if at all, 
cards will be printed for these. 

Cards have been printed by exception for a few popu¬ 
lar works of music, chiefly those listed in The Booklist. 

WHOIXY UNRECATAXOGED 

Religion. 

The recataloging of religion has not been begun. 
Several years will be required to complete this class. 


It should be kept in mind that books in the above- 
named classes which were copyrighted in U. S. A. after 
1898, or published in U. S. A. or abroad after 1901, are 
within the scope of the stock. 



16 


Libraries intending to recatalog their collections with 
L. C. cards should arrange to recatalog first the classes 
which are now entirely within the scope of the stock. 


The stock of cards now covers about 850,000 titles. 
It is relatively, complete in all classes for books'which 
were copyrighted in U. S. A. For books not copyright¬ 
ed in U. S. A. the stock is very complete in Bibliogra¬ 
phy and American history. In other classes it is fairly 
complete for books in English, but is quite incomplete 
for books in foreign languages. 

Handbook, 5th ed., p. 7-13. 

Subscriber’s Card 

§5. Standing directions or specifications as to orders 
are given on a subscriber’s card, sample a. On this 


Arizona University Li¬ 
brary, Tucson, Ariz. 

261 Arizona U 



Number of cards 
wanted for each 
title or card 
number in the 
order, except 
when other¬ 
wise indicated 
on order slips 
or sheets. 

2sal 

Variations in edition ac¬ 
cepted in every case, 
unless exception is 
made by affixing 
note “This ed. only." 

a) Date of publication 

different. 

b) Edition different in 

number or form. 

c) Publishers reversed. 

d) Publisher different. 

Orders are 

to be held on 
temporary slips 
when the check 
is Out, C, or R. 

Other standing 
requests 

] Subscriber's 1 
l Card. / 

e) Variation in editor. 

#i-ft-fe- i-e-ft— h» 

Date NOV. 16, 1920 

^ Signature: 

(over) 


sample a — subscriber's card 


form number of copies of each card wanted is indicated 
m first column, variations in edition accepted in second 
column, directions as to holding orders for cards that 















17 


are to be printed later in third column. The address 
under which cards should be shipped is given by the 
subscriber at upper left corner. Subscriber’s number 
and abbreviated name is supplied by L. C. at upper right 
corner. It is not practicable to assign subscriber’s 
number until after first order is received, but a tem¬ 
porary subscriber’s card to be used with first order is 
supplied on request. It is not necessary, however, to 
obtain this temporary subscriber’s card before sending 
in first order, provided that the number of cards wanted 
is plainly indicated for each item or is indicated in a 
note, e. g., “Send enough cards for all the entries in a 
dictionary catalog, including title entry for each book, 
and one additional card for shelflist.” After first order 
is filled a supply of subscriber’s cards is sent. These 
are to be filled out and used according to directions 
printed on back. They are to be used over and over 
until worn out. Additional copies are supplied on re¬ 
quest. The facts given on subscriber’s card must be 
known before an order can be properly filled. Sub¬ 
scriber’s card should be prefixed to every order sub¬ 
mitted, even tho abbreviated specifications are given on 
each order slip and sheet (see §6) as these condensed 
specifications sometimes need to be supplemented. 

Handbook, 5th ed., p. 32-34. 


1655—21-2 


18 


Repeating on Each Order Slip the Directions or Specifi¬ 
cations Given on Subscriber's Card 

§6. Owing to the fact that the catalog in which most 
of the searching is done now contains over a million en¬ 
tries and that the stock of cards occupies about 13,000 
square feet of floor space on four different levels, it is 
not economical to handle small orders separately. Most 
small orders must hereafter be handled in combination in 
spite of the considerable cost of combining them and 
resorting after the cards are drawn. Subscribers who 
send in orders containing less than 50 items are urged to 
put their orders on slips whenever practicable and to 
stamp or print at the bottom of each slip number and 
name of library and abbreviated specifications as to the 
order, taken from subscriber’s card. 1 It is believed that 
most libraries that order by author and title on slips 
would do well to adopt the practice of printing or stamp¬ 
ing at the bottom of all slips used these essential items. 
They are given in approved form at the bottom of sam- 
p r* c, P- 23. (See also §7, §8, §12.) 

Handbook, 5th ed., p. 42. 


Indicating Number of Cards Wanted 

§7. Some catalogers examine the book before ordering 
cards and indicate by a number placed on the order the 
exact number of copies of each card desired. Sample b , 
p. 22. A few order a fixed number of copies and then 
use typewritten entries for the others or obtain addi¬ 
tional cards from L. C. by reordering. But the great 
majority of libraries take advantage of the fact that the 


Chiefly as a reminder that orders containing less than 50 
items should be placed on slips, one item to the slip with all 
essential facts as to the order given, an extra charge of l/5c 
per item will be made after January 1, 1921, on such small 
Orders that are not in approved form. 



19 


secondary entries used in the dictionary catalogs at L. C. 
are usually indicated on the cards and designate the num¬ 
ber of copies desired by a “formula.” 

In these formulas, .? stands for “one card for each of 
the subject entries indicated on the card,” a for “one 
card for each of the added entries indicated on the card,” 
t for “one card for title entry when not included in the 
added entries indicated.” Number following s is alter¬ 
native for ^ when no subject entries are indicated. Num¬ 
ber following a is alternative for a when s is not included 
in the formula or has its own alternative, but number 
following sa is alternative for both s and a. 

Isa = Send one card, plus one card for each subject 
and added entry indicated on the card. 

lsal = Send one card, plus one card for each subject 
and added entry indicated; if neither subject nor added 
entry is indicated, add one card. 

lsat = Send one card plus one card for each subject 
and added entry; if title entry is not included in added 
entries indicated, add one card. 

Formula Isa is the simplest and is likely to prove sat¬ 
isfactory in the case of orders made up entirely of new 
books in classes which are within the scope of the stock. 
When all of the older cards are reprinted with the neces¬ 
sary secondary entries indicated it will be the best 
formula for libraries that follow the L. C. practice of 
making an added title entry, as a rule, only for the more 
striking or memorable titles. 

For general use at present the formulas lsal and lsat 
are recommended. Formula lsal is preferred by sub¬ 
scribers that follow the L. C. practice as to title entry, 
formula lsat is preferred by those that desire to make 
title entry for nearly every book. Both formulas insure 
that at least two cards will be received and that no 
more than two will be received for works of fiction by 
one author, that have not been edited or translated. 


20 


^ Formulas indicating number of cards wanted are 
given in left column of subscriber’s card, at upper right 
corner of slips (according to the old method), or at 
lower corner when number of cards wanted is printed 
or stamped at bottom as last item in the condensed 
specifications. Number or formula given on individual 
slips is given precedence of the more general indications 
on subscriber s card. If the formula ordinarily used is 
stamped at the bottom of a slip and it is desired to order 
a different number of cards for a particular title, strike 
thru the regular formula and give after it the desired 
number or formula. 

Handbook, 5th ed., p. 36-41. 

Variations in Edition 

§8. When cards are ordered by author and title for an 
edition of a work that differs from any covered by L. C. 
cards, the question arises whether the variation in edi¬ 
tion exhibited by the L. C. card that varies least can be 
accepted. In second column of subscriber’s card, the 
usual variations in edition are listed. Subscribers are 
expected to strike through those that can not be accepted 
thereby indicating those that will be accepted. 

Many public libraries accept all the variations listed. 
The intention always is to send the best card within the 
variations allowed and not to send card at all unless the 
variations on it are well within those allowed. 

In indicating variations accepted on individual slips 
or sheets in an order (see §6) indicate those accepted by 
the letters designating the several variations as listed on 
subscriber’s card, for example: a-f; a, c, d; a, c-f. If 
all are accepted down to that designated by a given letter 
it is sufficient to give that letter, with a dash prefixed 
example:-! (Sampus c, p. 23.) 

Handbook, 5th ed., p. 32-33, 56-57. 


21 


Other Suggestions as to Ordering 

§9. Slips used for orders should be of about the same 
size as the L. C. cards. They should be cut from cheap 
paper. Backs of waste cards (with matter on front 
canceled) are satisfactory. Sheets used for orders may 
be of any size desired up to 8 x 14 inches. 

Orders by author and title on slips, one title to the 
slip (samples b, c, p. 22, 23), are as a rule the best form 
of order for smaller libraries. 

Orders by author and title in the form of sheets con¬ 
taining more than one title should be used, as a rule, only 
when it is practicable to make use of copies of lists pre¬ 
pared for other purposes, e. g., as orders for books 
(sample d, p. 24). Some libraries use duplicates of 
book order sheets and order cards for the books when 
they order the books so that cards will be on hand when 
books arrive. 

In recataloging make use whenever practicable of en¬ 
tries already existing, e. g., old ms. catalog or shelf- 
list cards, entries clipped from printed catalogs and 
pasted on cards, etc. 

If order is by number and contains 50 items or more, 
it should ordinarily be put on sheets (sample f, p. 27), 
otherwise on slips, one number to the slip (sample e, 
p. 25). 

Handbook, 5th ed., p. 34-36, 56. 


22 


How to Order by Author and Title 

§10. Sample b shows the simplest 1 form of hand¬ 
written author-and-title order slip. 2 Give author’s name 


4 


S&sijriscm/, 

Q t (2^ ntbcfi/ i<z£M£j 

1265 SANTA BARBARA CAL 


SAMPLE 6-AUTHOR AND TITLE ORDER SLIP-ONE TITLE TO THE 

SLIP-HANDWRITTEN 


in full as found on title-page or in list and write surname 
with extra care. Ordinary abbreviations for given names 
may be used. Title of book may be shortened, but first 
word (articles excepted) should never be omitted. Ab¬ 
breviate place and publisher. Never omit date. If no 
date is given, write n. d. If edition is other than first, 
indicate this after title. If publication is in a series be 
sure to give series note. If book contains claim of copy¬ 
right in U. S. A., add c to date, followed by a if copy¬ 
right is claimed by author, by p if claimed by publisher. 
If copyright is claimed by other than author or pub- 


1 This form of order slip is satisfactory for large orders. 
For smaller orders, form shown in sample c is to be pre* 
ferred, ordinarily. 

2 All facsimiles of order slips shown below are reduced to 
about three-fifths size. 




23 


lisher, name of claimant may be given after c or sup¬ 
plied later if requested by L. C. Indicate number of 
cards wanted very plainly at upper or lower right corner 
unless order contains more than 50 titles and number 
wanted is indicated on subscriber’s card (see p. 16-17). 
Do not use the library hand in writing order slips. Cul¬ 
tivate the habit of making out the slips easily, quickly 
and legibly. 


.Michigan. State board of health. 

Quarter-century of public-health 
literature in Michigan. By Thomas S. 
Ainge. (From Report of Secretary of State 
Board of Health, 1907) Lansing, 1898. 

wk 52 


9 BAY CITY MICH -f -R laal 


SAMPLE C-AUTHOR AND TITLE ORDER SLIP-ONE TITLE TO THE 

SLIP-TYPEWRITTEN 

Sample c shows a typewritten order slip with entry 
under a corporate author made out in the same way as 
sample b, except that the symbols indicating variation 
in edition, when orders may be held, and number of cards 
wanted are given on the assumption that this slip forms 
part of an order containing less than 50 items, or that 
the subscriber has adopted this form as standard for all 
orders. The addition of week number near right margin 
shows that this library elects to have its own order slip 
held till wk. 52 for cards that are not in process of 
printing or reprinting, instead of having it held on 
L. C.’s temporary slip (see §12, p. 28-29). 



24 


3 Bryce, Jas. Promoting good citizenship. 

Bost., Houghton,, 1913. (Riverside ,lit. 
ser. ) 

4 Cooper, Jas. F. Cruiee of the Somers. 

N. Y., Winchester, 1844. 

4 Gt. Brit. Board of trade—Wages—Textile 
trades. Return. L.', Eyre & S., 1889. 
(Papers by command C5807.) 

2 Green, John R. Hist, of English people. 

8 v. N. Y., Macmillan, 1905. 

6 .Holst, Hermann, E. von. Const. & pol. hist. 

of O. S. Chic., Callaghan, 1881-1892. 

2 Jusserand, J. Hist. abr6g6e de la lit. 

anglaise. Paris, Delagrave, 1896. 

2 Merzbacher, Gottfried. The central Ti-an- 
Shan mountains 1902-1903. L., Murray, 

1905. 

2 Montgomery, David H. Leading facts of Amer. 
hist. Bost., Ginn, 1895. 

2 Roosevelt, Theod. History as literature. 

N. Y., Scribner, 1913. 

8 Root, Elihu. Addresses on govt, and 

citizenship, ed. by Robt. Bacon & J. B. 
Scott. Camb., Harvard U., 1916. 

3 U. S. 58th Cong., 3d sess. Statue of Miss 

Frances E. Willard erected in Statuary 
Hall of the Capitol. Proceedings. Wash., 
G. P. 0., 1905. 

4 Wilson, Woodrow. Congressional government. 

12th ed. Bost., Houghton, 1896. 

7 Wisconsin. State hist. soc. Library. 

The Preston and Virginia papers of the 
Draper collection of manuscripts. 

Madison, The Society, 1915. (Pubs, of 
soc. Calendar ser. v. 1.) 

131 SYRACUSE U 


SAMPLE d —AUTHOR AND TITLE ORDER—MORE THAN ONE 
TITLE ON SHEET—NUMBER PREFIXED TO EACH TITLE 
TO INDICATE NUMBER OF CARDS WANTED. 



25 


Sample d shows an order by author and title on 
sheets. Such orders should contain all the facts as to 
each title that are given in author and title orders on 
slips. Number of cards wanted, if specifically indicated 
on the order, should be indicated at left margin as 
shown. If number wanted is indicated in this way for 
but part of the titles, it will be understood that the rest 
are covered by the more general indication on sub¬ 
scriber’s card. 

All orders by author and title should be arranged 
alphabetically like entries in an alphabetical catalog. If 
not so arranged, an extra charge is made to cover the 
cost of rearrangement. Sample d shows correct ar¬ 
rangement of entries in an author and title order on 
sheets. Entries on slips should be arranged in same 
order. 

Handbook, 5th ed., p. 43-48. 

How to Order by Card Number 

§11. Ordering by card number is the most satisfactory 
method provided that the numbers can be obtained with¬ 
out much searching. SampeE e shows the correct form 


5"- 6 y go/v 


16 HARTFORD CONN 


SAMPLE e -ORDER BY CARD NUMBER-ONE NUMBER TO THE SLIP 



26 


of order slip. Number following the slanting line in¬ 
dicates the number of copies wanted. If number of 
copies wanted is indicated on subscriber’s card (see §5, 
7), and subscriber does not care to repeat the indication 
on each slip, slant line and number following it are of 
course omitted. The L. C. card numbers can be obtained 
from: (1) Depository sets of the L. C. cards; (2) 
Proofsheets of L. C. cards; (3) Traveling catalogs; 
(4) Current booklists and book-trade catalogs, viz: 
“The Booklist,” “A. L. A. Catalog (supplement) 1904- 
11,” “A. L. A. Catalog (supplement) 1912-21 (in prep¬ 
aration),” “Cumulative book index,” “United States 
catalog,” “United States Catalog. Supplements,” “Book 
review digest,” “Monthly catalogue U. S. public docu¬ 
ments,” “Monthly list of State publications,” “Best books” 
(annual, N. Y. State Library), “Catalogue of copy¬ 
righted entries, Part 1,” “List of books for high school 
libraries” (U. S. Bureau of Education, Bulletin 1917, 41). 

Correct form of order by card number on sheet filled 
with numbers is shown by sample f, 1 p. 27. Number, of 
cards wanted is supposed to be indicated on subscriber’s 
card. 

If desired, however, number of cards wanted may be 
indicated after any or all of the numbers with a slant 
line between the two. Sample e, p. 25. Such specific 
indication on the order is understood to have the pref¬ 
erence over the more general indication on subscriber’s 
card. 

Handbook, 5th ed., p. 47-52. 


1 This sample also contains a sample of every series of 
cards In the stock at L. C. 



27 


C-71 

4-251 

BS13-2 

C-104 

4-33058 

BS13-5 

D-175 

GS4-15 

D013-16 

D-296 

GS4-40 

D013-39 

P-198 

5-9806 

ES13-24 

P-337 

5-10140 

ES13-89 

G-62 

CA5-124 

S13-11 

G-1042 

CA5-1564 

313-154 

It-136 

W5-2 

14-21 

It-271 

W5-13 

14-30054 

Musio-12 

6-4580 

EH4-6 

Music-63 

6-35240 

H14-15 

Ro-41 

7-15280 

15-85 

Ro-351 

7-29184 

15-26920 

Z-24 

War7-84 

C15-3 

Z-227 

War7-139 

C15-12 

98-203 

8-256 

SD15-1 

98-2322 

8-14123 

SD15-5 

Sept7-98-2 

E8-16 

16-6300 

99-213 

E8-155 

16-27500 

99-5158 

9-2600 

CD16-28 

0ot26-99-83 

9-35154 

CD16-195 

0-418 

10-415 

SG16-14 

0-6882 

10-15502 

SG16-270 

Dec27-00-24 

A10-14 

17-485 

12-00-8 

A10-758 

17-27520 

12-00-278 

P10-6 

P017-17 

1-1904 

P10-13 

18-45 

1-31284 

11-3777 

18-26000 

Mapsi-6 

11-25189 

19-25807 

2-9576 

Lll-14 

20-17802 

2-27124 

111-40 

21-5440 

Agr2-19 

12-4786 

21-12967 

Agr2-142 

12-35287 

A21-235 

3-2400 

13-481* 

Agr21-284 

3-7025 

13-19846 

War21-53 


363 Chicago U* 



SAMPLE f —ORDER BY CARD NUMBER-SHEET FILLED WITH 

NUMBERS 



28 


Orders Held; Explanatory Checks 

§12. The great majority of the cards currently ordered 
are in stock and are shipped at once; remaining titles 
in the orders submitted are dealt with essentially as 
follows: When a card is ordered which is in process of 
printing or reprinting, a check is given to the ordering 
library to indicate why card is not sent and when it will 
be sent and the order is noted on a slip in the Card 
Division and held as a matter of course, unless ordering 
library has indicated in third “column of its subscriber’s 
card that it can not wait for cards in process of printing. 
The checks used on orders thus held are as follows: 

Out = Out of print; cards will be sent within three 
weeks, usually.” 

C ~ “Book received by copyright; cards will be sent 
within three weeks, usually.” 

R = “Book received by purchase; cards will usually 
be sent within four weeks if book is in English, 
within six weeks if in foreign language.” 

In order that libraries which care to wait may even¬ 
tually obtain cards for books not yet recataloged or not 
yet received by L. C., other checks are used to indicate 


29 


to ordering library what prospect it has of obtaining 
cards, viz: 

On = Book ordered in North America. 

Oe = Book ordered in Europe. 

Rc == Book recommended for purchase. 

Rd = Book in L. C. but printing of card may be delayed 
as much as a year. 

Rdl = Book in L. C. but printing of card may be delayed 
five years or more. 

P = Book being considered for purchase. 

Ci = Book reported copyrighted; claim now being in¬ 
vestigated. 

C? = Does the book contain copyright claim? If so, 
please quote it and case will be investigated. 

D = Doubtful; chances not good. 

N = No report; your entry so incomplete that we can 
not judge. 

Np = No prospect. 

In the case of titles checked with any of the checks 
named directly above except the last four, ordering 
library may have order held either on L. C’s. record 
slip according to Handbook, 5th ed., p. 66, or by having 
its own slip held according to Handbook, 5th ed., p. 67-68. 

Check N is final unless subscriber supplies further 
facts as to the book. 

Check Np is absolutely final and order will not be 
held even tho subscriber is willing to wait indefinitely. 
Handbook, 5th ed., p. 65-75. 


30 


Orders by Series 

§13. Orders for cards for publications in series can 
be given in a note, *. g., “Please send this library 2sla 
copies of each analytical card for N. Y. State Library 
bulletin, Bibliography, from no. 1 to date, and file 
standing order covering new issues in the series; send 
also Isa copies of main series card.” 

Libraries which submit a considerable number of 
standing orders by series will find it worth while, how¬ 
ever, to adopt the form of series order slip shown below 
(sample f). (See also Bulletins 16-19, 3d ed.). 


N. Y# State Library, 
Bulletin, Bibliography, 
1 — 


Standing series order 

Analytios/Ssla 
Series Card/lea 


34 Minn U 


SAMPLE f -ORDER BY SERIES 



Bu i e - t ^ S 16-19 and its supplements contain a list of 
over 3,500 series, including many series of publications of 
universities and learned societies, for which cards are in 
stock. Special attention is called to the sets of cards for 
publications of the U. S. Department of Agriculture, the 
U. S. Geological Survey, the U. S. Bureau of Educa¬ 
tion, the Smithsonian Institution and the National Mu¬ 
seum described in Bulletins 14, 15, 21, 23. 

Handbook, 5th ed., p. 52-54. 








31 


Orders by Subject 

§14. Current cards may be ordered on any well-defined 
topic. Cards already in stock may be ordered on any 
topic which is brought out in the subject catalogs of the 
Library of Congress. If desired, the order may be made 
a standing order to cover cards issued hereafter on the 
topic. Orders may be restricted quantitatively in various 
ways, e. g., “All cards for books on forestry published 
since 1900”; but they should not be restricted qualita¬ 
tively, e. g., “Cards for the more important books on 
forestry.” Orders may be given in a letter or note, e. g. 

“Please send me one copy of each card printed here¬ 
after for current books on American genealogy, includ¬ 
ing local histories and biographies which contain any 
considerable amount of genealogical material.” 

The price of first copy of cards ordered by subject 
varies with the amount of work required in selecting the 
cards. The usual price is 3c. a card. If order calls for 
from 10,000 to 100,000 cards the price tends to vary from 
3c. to 2c. Price can be quoted only after scope of the 
order has been defined. 

On application a printed form will be supplied by the 
Card Division to be used in making out a subject order, 
but use of this form is optional. Those desiring to 
place subject orders on a number of related topics, e. g. 
for subclasses in Bibliography, can sometimes define 
what they want most satisfactorily by referring to sub¬ 
classes in the schedules of the Library of Congress thus 
far printed. (For list of these schedules see Handbook, 
5th ed., p. 96-97). 

Handbook, 5th ed., p. 78. 


32 


Subscription to Proofsheets 
§15. Before the catalog cards are printed, proofsheets 
are struck off, each strip containing five titles, usually. 
These proofsheets are sold in complete sets at an annual 
subscription price of $30. The entries on the proof- 
sheets are classified, and it is possible to subscribe to 
any class at the price of lc. per strip. An estimate of 
the number of proofsheets printed annually in any class 
will be furnished on request. The classes at present are: 

American history and description. 

Bibliography (including library science). 

Education. 

Fiction (English). 

Fine arts. 

General works. 

Geography and anthropology. 

History and description (except American) 

Law. 

Literature and language. 

Medicine. 

Military and naval science. 

Music. 

Philosophy and religion. 

Plant and animal industry. 

Reference cards. 

Science. 

Slavica. 

Social sciences. 

Technology. 


Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Titles 

Handbook 


from American Libraries. 

from L. C. Card Division. 

from L. C. Division of Maps. 

from Smithsonian Institution. 

from U. S. Bureau of Education. 

from U. S. Bureau of Fisheries. 

from U. S. Dept, of Labor. 

from U. S. Dept, of Agriculture. 

from U. S. Engineer School. 

from U. S. Geological Survey. 

from U. S. Patent Office. 

from U. S. Surgeon-General’s Library 

from U. S. War Department. 

from Washingon, D. C., Public Library 

5th ed., p. 76-77. 


33 


Price of Cards 

§16. The price of cards varies, chiefly according to 
the amount of work required in selecting and shipping 
the cards. The variation affects only the “first copy” 
of each card supplied in a shipment. 

The price of each copy after the “first” is $.013. 

If cards are ordered by card number, the price of 
“first” copy is $.025. 

If the order is by author and title, the price of the first 
card, including a charge of $.015 for searching to obtain 
the card number, is $.04, provided that the order is in 
satisfactory form. If facts essential to the ready identi¬ 
fication of the book for which cards are wanted are miss¬ 
ing, or if order is not in approved form and correctly 
arranged, slight extra charges are made. 

The average cost per book of the cards required for 
a dictionary catalog, averaging 3 cards to the book, varies 
from $.051 to about $.08, according to method of ordering. 

If cards are ordered for a complete series of publica¬ 
tions, price of the first copy is usually $.025, but in the 
case of certain complete series issued by the Department 
of Agriculture, Bureau of Education, Smithsonian Insti¬ 
tution and National Museum (see Bulletins 14, 21, 23), 
the price of first copy is $.02. 

The price of first copy of cards ordered by subject 
varies with the amount of work required in selecting the 
cards. The usual price is $.03 per card. Price can be 
quoted only after scope of the order has been defined. 

Handbook, 5th ed., p. 58-60. 


Cards are sent under frank to libraries in U. S. A. 
(and its colonial possessions), Canada, and Mexico. 
The charge for postage to foreign countries within the 
Postal Union is 8c. per lb. (about 5c. per 100 cards). 
Franks are supplied which may be used in lieu of post¬ 
age on orders sent in by subscribers in U. S. A. (and 
its colonial possessions). 




34 


Method of Payment 

§17. Public libraries and libraries of nationally known 
and well established societies and institutions can pay for 
cards by advance deposit or on bills rendered, as pre¬ 
ferred. 

Other institutions and individuals and firms are re¬ 
quired to pay in advance. If exact price of cards desired 
is known, amount should accompany order. When ap¬ 
proximate cost of the cards is known and it is desired 
to receive current cards in continuation of the order, an 
amount sufficient to pay the cost of cards in stock plus 
the cost of the current cards for at least three months 
should accompany the order. In all other cases cost 
of cards should be ascertained before remittance is sent. 

Each remittance should be accompanied by a letter or 
note which will fully identify the remitter. Remittances 
should not be enclosed in packages of order slips. All 
checks and money orders should be made payable to 
“The Librarian of Congress.” 

Bills are sent after the close of each month, except 
when the charges for the month are less than $5 or 
when for other reason it is desirable to defer sending 
bill till the close of a later month. 

Handbook, Sth ed., p. 61. 


35 


Card Distribution Work of the Library of Congress 

§18. The work is in part, at least, the outcome of the 
efforts and experiments of the American Library Asso¬ 
ciation in cooperative cataloging which began with the 
organization of the association in 1876. 

The printing and storing of cards was begun in 1898, 
and in 1901, with the indorsement of the American Li¬ 
brary Association collectively, and with the cordial sup¬ 
port of its members individually, the work of distribu¬ 
tion was begun. 

The number of libraries, institutions, and individuals 
subscribing to cards has steadily increased from about 
200 in 1901 to about 3,000 in 1921. About 550 individuals 
and firms are now ordering the cards, chiefly for biblio¬ 
graphical purposes. The remainder of the subscribers 
are libraries, ordering the cards chiefly for use in cata¬ 
loging. The returns to the U. S. Government from the 
sale of cards have increased from about $4,000 in the 
fiscal year 1901-02 to about $90,000 in the fiscal year 
1920-21. This amount practically covers the cost of the 
cards, the cost of storage, and the salaries of the fifty 
assistants engaged in distributing them. Taking into 
account the great utility of the card distributing plant to 
the other work of the Library, it can fairly be said that 
the service to outside libraries is self-supporting. 

The work seems now well established as an important 
item in American library economy. 


36 


Publications of the Card Division 

§19. The fifth edition of the Handbook of card dis¬ 
tribution entirely supersedes previous editions. It also 
supersedes several of the Bulletins of the Card Division. 
The Bulletins which now need to be consulted are the 
following. The latest edition is always supplied. 

Bulletin 5. Special sets, 1-2. (Analytics for “Die 
Naturlichen pflanzenfamilien” and “Das Pflanzenreich”). 

Bulletin 7. Catalogs, classification and card distribu¬ 
tion work of the Library of Congress. 

Bulletin 9. Special sets, 3-5. (Analytics for “An- 
nales de la science agronomique,” “Landwirtschaftliche 
jahrbucher,” and “Die Landwirtschaftlichen versuchssta- 
tionen”.) 

Bulletin 10. Traveling catalogs. 

Bulletin 13. Cards for government documents. 

Bulletin 14. Cards for publications of the U. S. De¬ 
partment of Agriculture. 

Bulletin 15. Cards for publications of the U. S. Geo¬ 
logical Survey and the state surveys. 

Bulletins 16-19. Combined ed. List of series of pub¬ 
lications for which cards are in stock; method of order¬ 
ing by series. 

Bulletin 20. Cards for books and pamphlets printed in 
America before 1821. 

Bulletin 21. Cards for publications of U. S. Bureau 
of Education, cards for the literature of education. 

Bulletin 22. Table of old and new card numbers. 

Bulletin 23. Cards for publications of the Smithsonian 
Institution and the U. S. National Museum. 

Bulletin 24. Cards for publications relating to medi¬ 
cine. 

Bulletin 25. Subject orders. (In preparation) 

Handbook, 5th ed., p. 99-100. 









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